Weekly Manager Meetings: 5 Key Strategies for Coordination and Growth


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Hi, I’m Greg Winteregg, CEO of Matterhorn Business Development. And today I want to share a game-changing leadership strategy: weekly management meetings. Whether you’re overseeing a large corporation or a small to medium-sized business, having regular coordination with your managers is crucial for success. In this article, I’ll walk you through the five essential components that I cover in every one of my weekly manager meetings. These meetings foster teamwork, track results, and celebrate wins. So, let’s dive into how to make your weekly manager meetings more effective and efficient.

Monitoring Results with Precision

In every successful management meeting, the first and foremost topic to cover is statistics and results. After all, a business runs on tangible data, not feelings or opinions. To make the most of this discussion, consider using graph paper to visualize trends rather than just looking at numbers on a spreadsheet. Graphs provide a clear visual representation of your company’s performance, making it easier to spot trends and variations.

The key statistics you should monitor include leads generated from marketing efforts, conversion rates, revenue, service delivery, and customer acquisition. These three core metrics – revenue, collections, and production – offer a clear picture of your company’s financial health and operational efficiency. Assign responsibility for monitoring these metrics to the respective managers overseeing those areas. By doing this, you ensure that everyone is aligned with your company’s goals and understands their role in achieving them.

Promotion: A Collective Responsibility

Promotion is not just the job of your marketing director; it’s a team effort that involves every manager in your organization. In your weekly meeting, dedicate time to discuss the promotion strategies currently in play and the results they’re generating. All managers must understand and contribute to promotions, including social media and advertising.

By involving everyone in the discussion, you foster a culture of shared responsibility for the company’s success. Each manager should have input into the promotion strategy, ensuring it aligns with your overall objectives. This collaborative approach increases your management team’s engagement and creates a sense of ownership over the company’s promotional efforts.

Evaluating Company Policies Regularly

Policies must adapt to your business’s changing needs. During your weekly management meeting, take time to assess whether existing policies need reinforcement or if new ones should be introduced. By addressing policy issues proactively, you prevent potential conflicts and ensure consistency throughout your organization.

For example, if your team is consistently facing tardiness issues, discuss the implementation of a new policy outlining consequences for arriving late. Managers share insights, building a team-driven collaborative atmosphere.

Action Plans: Turning Strategy into Reality

Successful companies operate with well-defined action plans that align with their strategic goals. These action plans involve specific tasks and responsibilities that contribute to the achievement of your company’s objectives. In your weekly manager meetings, each manager should report on the progress of action steps from the previous week and outline the tasks they are responsible for in the upcoming week.

This discussion helps ensure that everyone is on track and aware of their responsibilities. It encourages managers to seek input, fostering teamwork. When all managers take collective ownership of the action steps, you can be confident that your strategic plan is being executed effectively.

Celebrating Wins: Fostering a Positive Environment

To wrap up every weekly manager meeting on a high note, reserve time to celebrate wins, successes, testimonials, and victories. This segment is essential for boosting morale and reinforcing the sense of purpose within your management team. Whether it’s a staff member achieving a milestone or a delighted client providing positive feedback, these wins highlight the impact of your collective efforts.

By sharing these successes, you create a positive and motivating atmosphere that inspires your managers to continue working towards the company’s goals. It’s a powerful way to remind everyone of their value and contribution to the organization.


Conducting weekly manager meetings is a fundamental practice for effective leadership and coordination within any organization. By covering these five key components – monitoring results, promoting collaboration, evaluating policies, executing action plans, and celebrating wins – you can transform your meetings into powerful tools for growth and success.

Consistency is key; ensure that your weekly meetings happen like clockwork, just as the sun rises every morning. This regular cadence fosters a sense of discipline and reliability within your team, making it easier to achieve your company’s goals.

Apply these strategies in your meetings for organizational growth. Remember, it’s not just about the meeting itself; it’s about the collective journey toward success.

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About Greg Wintereg

Greg founded Matterhorn Business Development to assist small business owners in growing their businesses and increasing profitability at the same time.
He was an internationally recognized lecturer, sales trainer, and management consultant who spent close to 30 years working with professionals and small business owners across the US and Canada.
In 2019, he authored his book “Fun at Work.”